ASQA surveys built into your training workflow
Automated Survey Distribution
RTOPilot sends survey invitations to learners and employers automatically at the right time - no manual follow-up, no spreadsheets of email addresses, no chasing responses. Invitation emails are branded to your RTO and include a direct link to complete the survey. You set it up once and the system handles distribution for every cohort going forward.
Seamless Completion Through Your Portals
Students complete their learner survey directly inside the Student Portal, and employers respond through the Corporate Portal. Everything happens within RTOPilot, so there are fewer tools and files to manage. Responses are saved against the right student, class and course records automatically.
Compliance-Ready Survey Reporting
Survey responses feed directly into RTOPilot's reporting tools, giving you clear visibility over student satisfaction and employer feedback across courses, trainers, and time periods. Generate Student Survey Reports ready for ASQA audits without manually collating data from external survey tools.
Why quality surveys matter
Frequently Asked Questions
Discover how our platform streamlines compliance, reporting, and training delivery for RTOs.
RTOPilot includes the standard ASQA-compliant learner questionnaire and employer questionnaire. These are the surveys required under the Standards for RTOs to collect feedback on training quality, delivery, and outcomes.
Survey invitations are sent automatically via email at the appropriate time. Emails are branded to your RTO and include a direct link for the recipient to complete the survey. You can track delivery status through the email communication log in the Admin Portal.
Students complete the learner survey inside their Student Portal and employers complete the employer survey through the Corporate Portal. There's no need for third-party form tools or separate survey platforms.
Yes. Survey responses are available through RTOPilot's built-in reporting tools, including the Student Survey Report. You can view results by course, trainer, or time period — ready for ASQA audits or internal quality reviews.
No. Once configured, surveys are distributed automatically as part of your training workflow. Every cohort receives the appropriate survey without any manual action from your admin team.
Yes. RTOPilot also provides free standalone AQTF Learner Questionnaire templates in Jotform and fillable PDF formats for RTOs who want a quick-start option. However, the built-in survey system gives you automation, portal integration, and reporting that standalone templates can't match.
