Discover why RTOs are switching from VETtrak to RTOPilot. A modern platform ready to go out of the box.
RTOPilot vs. VETtrak
A simple, all in one system to modernise your RTO
Loved by teams at forward-thinking RTOs
Why Choose RTOPilot
Key software features to look for in a compliant student management system for short-course RTOs.
Free Online Enrolment Form That Simplifies the Student Journey
RTOPilot’s streamlined enrolment forms integrate directly with your website, allowing students to find a course, enrol and pay in seconds. Students can self-serve without admin intervention, while automated data collection and validation save your team time and help eliminate AVETMISS reporting errors.
Designed With a Modern, User-Friendly Interface
VETtrak’s legacy infrastructure can result in a complicated setup and workflows that are difficult to navigate. RTOPilot provides a clean, intuitive platform your team can use from day one, without needing experienced software administrators or multiple training sessions.
Built-In Automations That Give Your Team Time Back
RTOPilot automates repetitive tasks across the entire student journey, including USI verification, reminders, and certificate issuance. Your team spends less time on manual administration and follow-ups, freeing them to focus on students, training delivery and growing the RTO.
Migrating from VETtrak to RTOPilot
Moving from VETtrak to RTOPilot is simple with guided onboarding and migration support at no cost. Our team helps ensure a smooth transition with minimal disruption to your operations.
RTOPilot vs VETtrak
See how we stack up across the features that matter most to Australian RTOs.
VETtrak
LMS
Included
Paid
Pre-enrolment LLND
Included
Free Australian-Based Support
AVETMISS Compliant
Data Migration
Included
Paid
Automated USI verification
SMS Credits
Included
Paid
Cloud-based system
Workflow Automation Ready out the box
API & third-party integrations
Integrated online enrolments
Paid
Modern user interface
Partner Portal (3rd-Party)
Automated Renewal Reminders
Corporate Portal
Implementation
Included
Paid
Trusted by RTOs Across Australia
Learn how training organisations use RTOPilot to simplify compliance, manage students, and improve operational efficiency.
Frequently Asked Questions
Find out more about how RTOPilot's Training Management System could transform your RTO.
Can I migrate my data from VETtrak to RTOPilot?
Yes. Our onboarding team provides hands-on migration support, covering student records, AVETMISS history, qualification data, and more. Book a migration consultation to discuss your specific setup.
How long does it take to switch from VETtrak?
Most RTOs are fully operational on RTOPilot within a few weeks. Your onboarding consultant will give you a realistic timeline based on your data volume before you commit to anything.
Can I trial the alternative before committing?
Yes. RTOPilot allows you to get started for free without a credit card, so you can evaluate the platform with your own workflows before making any commitment. There is no lock-in contract and no annual subscription required, which means you are not financially committed before you are confident the platform is the right fit.
How does RTOPilot's pricing compare to VETtrak?
RTOPilot offers transparent pricing with a 2% booking fee, capped at $5 per enrolment. There are no lock-in contracts, annual licence fees, credits, overuse charges, quotes, sales teams, or package-based pricing. VETtrak has complicated pricing and locks you into multi-year contracts.
Is RTOPilot support available 24/7?
Yes. RTOPilot offers 24/7 technical support through in-app support. Whether you have an urgent compliance question before an ASQA audit or a technical issue during a busy enrolment period, the team is reachable around the clock. No ticket queues, no automated responses, just direct access to people who know the platform.
Save an average of 8 hours weekly with RTOPilot
Designed to help you spend less time and save money in running your RTO.
