Find out why Australian RTOs are making the switch to RTOPilot. Automated LLND assessment, online bookings and payments, stronger reporting, and 24/7 dedicated support-all in one platform.
RTOPilot vs Cloudemy
RTOPilot: A Better Alternative to Cloudemy
Loved by teams at forward-thinking RTOs
Why Choose RTOPilot
Key software features to look for in a compliant student management system for short-course RTOs.
A shared system for collaboration
RTOPilot gives every part of your training operation its own place in the system. Admin staff, trainers and students can access what they need through dedicated portals, with unlimited users. Corporate clients and delivery partners get the same access, so nothing depends on emails, spreadsheets or phone calls to stay aligned.
Automate admin and cut down paperwork
RTOPilot handles the repetitive admin that comes with running an RTO. Automated email reminders and live USI verification keep enrolments moving. AVETMISS data collection and certificate issuance work the same way, without your team managing every step manually.
A modern, user-friendly interface
RTOPilot is designed to feel simple from the start, with a clean layout and workflows that make sense for how RTOs operate day to day. Trainers, coordinators and admin staff can find their way around quickly, without weeks of training.
Migrating from Cloudemy to RTOPilot
Moving from Cloudemy to RTOPilot is simple with guided onboarding and migration support. Our team helps ensure a smooth transition with minimal disruption to your operations.
See how we stack up across the features that matter most to Australian RTOs.
RTOPilot vs Cloud Assess
eSkilled
LMS
Included
Paid
Pre-enrolment LLND
Included
Free Australian-Based Support
Corporate Portal
AVETMISS Compliant
Data Migration
Included
Paid
Automated USI verification
SMS Credits
Included
None
Cloud-based system
Workflow Automation Ready out the box
API & third-party integrations
Integrated online enrolments
Paid
Modern user interface
Partner Portal (3rd-Party)
Automated Renewal Reminders
Ad Conversion Tracking
Implementation
Included
Paid
Trusted by RTOs Across Australia
Hear from training organisations that chose RTOPilot to replace legacy systems with one modern platform for enrolments, learning and compliance.
Frequently Asked Questions
Find out more about how RTOPilot's Training Management System could transform your RTO.
Is it difficult to migrate from Cloudemy to RTOPilot?
Not at all. RTOPilot includes free migration support to help you move your student records and RTO data with minimal disruption. You can transfer at your own pace, and our team works with you throughout the transition to ensure your system is ready for day-to-day operations.
Can I try RTOPilot before committing?
Yes. RTOPilot lets you get started for free without a credit card, so you can test the platform with your own workflows before deciding. There is no lock-in contract, so you're not financially committed before you know it's the right fit. You can even trial running a couple of courses side by side with your current system to see if it’s right for you.
How does RTOPilot automate the enrolment process?
When a student books online through Rapid Enrol, the platform handles everything from that point forward. The enrolment record is created automatically, payment is collected at checkout, the LLND assessment is triggered during the flow, and the right workflows kick in without anyone on your team manually initiating them.
How quickly can my team adapt to using RTOPilot?
Most administrators and trainers can navigate the platform from day one without formal training. The interface is designed around the workflows your team already follows, so there is no learning curve before the platform starts delivering value. New staff members can be up and running within hours of being given access.
Is RTOPilot support available 24/7?
Yes. RTOPilot offers 24/7 technical support through a dedicated WhatsApp group and in-app support. Whether you have an urgent compliance question before an ASQA audit or a technical issue during a busy enrolment period, RTOPilot's team is reachable around the clock with no ticket queues and no automated responses.
Save an average of 8 hours weekly with RTOPilot
Designed to help you spend less time and save money in running your RTO.
