Run enrolments, student management, learning and compliance from a single platform. Older systems like JWGecko spread these across separate products, each with its own setup, login and maintenance. RTOPilot brings everything together in one modern platform that's ready to use from day one.
RTOPilot vs JWGecko
Move Beyond Outdated RTO Software With One Platform That Grows With You
Loved by teams at forward-thinking RTOs
Why RTOs Choose RTOPilot Over JWGecko
Key software features to look for in a compliant student management system for short-course RTOs.
One platform instead of a stack of add-ons
JWGecko separates key functions across products such as Web Enrol, VET Campus and VET Mate. RTOPilot brings enrolments, student management, learning and compliance together in one platform. Online enrolment forms come included from day one, so your team can create courses and publish enrolments without extra software.
A platform your team can use with confidence
Many RTOs have outgrown legacy software that adds extra steps to routine tasks. RTOPilot gives your team a clean, straightforward interface built for everyday RTO work. Trainers, coordinators and administrators can complete tasks quickly, with less training required to get started.
Clear pricing with no surprise costs
JWGecko uses quote-based pricing tied to user tiers, with extra products billed on top. RTOPilot offers one clear price that includes the features your RTO needs from the start. You know what you'll pay, so you can budget with confidence as your organisation grows.
Move from JWGecko to RTOPilot in Simple Steps
Switching from JWGecko doesn't have to disrupt your RTO. RTOPilot provides guided onboarding and migration support to help you transfer your data, set up your system and get your team up and running with confidence.
RTOPilot vs RTO Data Cloud
See how we stack up across the features that matter most to Australian RTOs.
RTO Data Cloud
Platform structure
Single connected platform
Separate products (Web Enrol, VET Campus, VET Mate)
Online enrolment portal
Included
Paid add on
LMS
Included
Paid add-on, from $2,200/year
Automated reminders
White-label branding
Limited
Corporate portal
Cloud-based system
Out-of-the-box Automation
API & third-party integrations
Modern user interface
Partner Portal (3rd-Party)
Trusted by RTOs Across Australia
Every RTO has different challenges, but they all want software that makes the job easier. See what our customers say about moving to RTOPilot and the difference it has made to their day-to-day operations.
Frequently Asked Questions
Find out more about how RTOPilot's Training Management System could transform your RTO.
How long does it take to switch from JWGecko?
Most RTOs are fully operational on RTOPilot within a few weeks. Your onboarding consultant gives you a realistic timeline based on your data volume before you commit to anything.
Can I try RTOPilot before committing?
Yes. RTOPilot lets you get started for free without a credit card, so you can test the platform with your own workflows before deciding. There is no lock-in contract, so you're not financially committed before you know it's the right fit.
Will my student and enrolment data transfer from JWGecko?
RTOPilot's migration team works from your existing AVETMISS export data to bring student records and unit outcomes across. This runs alongside your existing JWGecko setup, so your team keeps working while the migration happens in the background.
Does RTOPilot support corporate clients and delivery partners?
Yes. RTOPilot includes a dedicated corporate portal alongside the student experience, so corporate clients can manage their own bookings and track progress without going through your admin team directly.
Is RTOPilot support available 24/7?
Yes. RTOPilot offers 24/7 technical support through in-app support. Whether you have an urgent compliance question before an ASQA audit or a technical issue during a busy enrolment period, the team is reachable around the clock.
Save an average of 8 hours weekly with RTOPilot
Designed to help you spend less time and save money in running your RTO.
