Track students from attendance to outcomes with built-in attendance tracking
Attendance made effortless with Run Session and QR check-In
RTOPilot makes monitoring attendance easy for any size class. On training day, trainers open Run Session, a full-screen view for phone or desktop, where students check in by scanning a QR code or trainers mark them present in bulk. Every record is automatically timestamped for ASQA compliance and seamless AVETMISS reporting, eliminating the need for manual checks. Run Session then guides trainers through delivery, marking and an end-of-class review showing who was present, who is unmarked and any missing USI or LLND details, with everything syncing straight to student records.
Track progress and give feedback
Good training delivery software does more than just take attendance. Trainers and admins can make detailed notes on student profiles, including special requirements and follow-ups. Specific feedback around assessment is possible through outcome comments, and all data is stored on the enrolment record for audit compliance.
Smart training scheduling
Training scheduling software that integrates with your LMS prevents double bookings and date conflicts. Use the calendar view to see overlaps and class clashes, so trainers never get double-booked. Keep your team aligned across multiple locations and on the go with calendar sync to Outlook, Google and Apple Calendars.
Frequently Asked Questions
Discover how our platform streamlines attendance, compliance, and training delivery for RTOs.
Trainers mark students present or absent in the Trainer Portal, or students check in by scanning a QR code. Each record is timestamped and feeds the enrolment record and AVETMISS reporting. Attendance sheets can be downloaded as branded PDF or spreadsheet files.
Student notes let admins and trainers add detailed comments directly on student profiles, helping track important information, special requirements, follow-ups and assessment feedback. The notes stay on the student profile, making it easy for any team member to pick up where someone else left off.
The calendar flags over-capacity classes, double-booked trainers or venues, and sessions with no trainer assigned. Trainers can also set their availability and block out dates, so admins can see who’s free when assigning sessions.
Yes. The platform supports all three delivery modes from a single workspace. Trainers can track attendance for face-to-face sessions, monitor SCORM and online learning progress for self-paced modules, and manage blended delivery where students do both. Everything stays linked to the same enrolment record.
Yes. Trainers access their assigned classes, session schedules, enrolled students and linked resources through the Trainer Portal. They can mark attendance, add notes and record outcomes from the same interface, so there's no jumping between systems to manage delivery.
Yes. Admins and trainers can each subscribe to a calendar feed that syncs their RTOPilot schedule with Google, Outlook or Apple Calendar, with step-by-step setup instructions in the app.
