RTOPilot is a modern alternative to PowerPro for RTOs that want more than a standalone SMS.
RTOPilot brings your Online Enrolments, SMS, LMS and LLND into one connected platform. From enrolments and student management through to online learning, assessments, compliance workflows and reporting, everything works together seamlessly.
RTOPilot vs. PowerPro
RTOPilot vs. PowerPro
A Modern All-in-one Alternative to PowerPro
Loved by teams at forward-thinking RTOs
Why Choose RTOPilot
Key software features to look for in a compliant student management system for short-course RTOs.
A clean, simple platform your team will enjoy using
RTOPilot is designed to feel simple from the start, with a clean layout and workflows that actually make sense for how RTOs operate day to day. Trainers, coordinators and admin staff can get around the system quickly without needing weeks of training or a thick user manual.
In-app help guides and 24/7 direct Australian-based chat support mean your team can get questions answered quickly, without leaving the platform.
In-app help guides and 24/7 direct Australian-based chat support mean your team can get questions answered quickly, without leaving the platform.
A shared system for collaboration
RTOPilot gives every part of your training operation its own place in the system. Admin staff, trainers, students, corporate clients and delivery partners can all access the information they need through dedicated portals, with unlimited users.
Instead of managing updates across emails, spreadsheets and phone calls, your team can keep everything inside RTOPilot. Share resources, manage locations, update calendars, add notes and keep everyone aligned from one platform. It creates a better experience for everyone involved in training, while helping your RTO scale without adding unnecessary admin overhead.
Instead of managing updates across emails, spreadsheets and phone calls, your team can keep everything inside RTOPilot. Share resources, manage locations, update calendars, add notes and keep everyone aligned from one platform. It creates a better experience for everyone involved in training, while helping your RTO scale without adding unnecessary admin overhead.
Automate admin and cut down paperwork
RTOPilot is built to handle the repetitive admin that comes with running an RTO. From automated email reminders and live USI verification through to AVETMISS data collection, LLND support and certificate issuance, the platform keeps key workflows moving without your team needing to manage every step manually.
It gives your staff a faster, cleaner way to work, with less double handling, fewer missed details and more time to focus on students, clients and training delivery.
It gives your staff a faster, cleaner way to work, with less double handling, fewer missed details and more time to focus on students, clients and training delivery.
Migrating from PowerPro to RTOPilot
Moving from PowerPro to RTOPilot is simple with guided onboarding and migration support. Our team helps ensure a smooth transition with minimal disruption to your operations.
PowerPro vs. RTOPilot
See how we stack up across the features that matter most to Australian RTOs.
PowerPro
LMS
3rs Party
Included
Pre-enrolment LLND
Paid
Included
Free Australian-Based Support
AVETMISS Compliant
Data Migration
Paid
Included
Automated USI verification
SMS Credits
Paid
Included
Cloud-based system
Out-of-the-box Automation
API & third-party integrations
Integrated online enrolments
Modern user interface
Partner Portal (3rd-Party)
Automated Renewal Reminders
Corporate Portal
Implementation
Paid
Included
See How Much You Could Save by Switching to RTOPilot
See how we stack up across the features that matter most to AustraUse our calculator to see how much your RTO could save with RTOPilot's automation and simplified administration.alian RTOs.
Trusted by RTOs Across Australia
Learn how training organisations use RTOPilot to simplify compliance, manage students, and improve operational efficiency.
Frequently Asked Questions
Find out more about how RTOPilot's Training Management System could transform your RTO.
Can I migrate my data from PowerPro to RTOPilot?
Yes. RTOPilot's free migration tool imports directly from your historical AVETMISS exports, so your student records, unit outcomes, and qualification data carry across cleanly. The onboarding team works with you throughout the process and there is no additional cost for migration support.
Does RTOPilot require an annual contract like PowerPro?
No. RTOPilot operates on a per-enrolment model at 2% capped at $5, with no annual lock-in and no upfront commitment. PowerPro's pricing starts from $189 per month paid annually, which means committing to a 12-month contract before you have fully evaluated the platform. With RTOPilot, you pay as your RTO grows and you are not locked in.
Does RTOPilot include all features in one plan?
Yes. Every RTOPilot feature is included from day one: LMS, invoicing, trainer scheduling, bulk updates, online bookings, and more. PowerPro splits these across three separate pricing tiers, meaning many RTOs end up paying significantly more to access the tools they actually need.
How does RTOPilot handle the learning curve for new staff?
RTOPilot is built to be easy to use from the start with a clean and logical interface, tasks are completed in as few steps as possible. Help guides, videos and documentation are available directly within the platform whenever your team needs them.
For RTOs with multiple administrators or regular staff changes, this makes it easier to get new team members up to speed quickly. Alongside in-app support and optional training sessions, RTOPilot gives your team the guidance they need without making the system feel complicated to learn.
Is RTOPilot support available 24/7?
Yes. RTOPilot offers 24/7 technical support through in-app support. Whether you have an urgent compliance question before an ASQA audit or a technical issue during a busy enrolment period, the team is reachable around the clock. No ticket queues, no automated responses, just direct access to people who know the platform.
Save an average of 8 hours weekly with RTOPilot
Designed to help you spend less time and save money in running your RTO.
